ISSUANCE OF CERTIFICATE FOR TAX DEDUCTED
AT SOURCE IN FORM NO. 16 IN ACCORDANCE WITH THE PROVISIONS OF SECTION 203 OF
THE INCOME-TAX ACT, 1961 READ WITH THE RULE 31 OF THE INCOME-TAX RULES 1962
CIRCULAR NO.: 04/2013
DATE: 17/04/2013
Section 203 of the Income-tax
Act 1961 read with the Rule 31 of the Income-tax Rules 1962 stipulates
furnishing of certificate of tax deduction at source (TDS) by the deductor to
the deductee specifying therein the prescribed particulars such as amount of
TDS, valid permanent account number (PAN) of the deductee, tax deduction and collection
account number (TAN) of the deductor, etc.
The relevant form for such
TDS certificate is Form No. 16 in case of deduction under section 192 and Form
No. 16A for deduction under any other provision of Chapter XVII-B of the Act.
TDS certificate in Form
No. 16 is to be issued annually whereas TDS certificate in Form No. 16A is to
be issued quarterly. TDS Certificate in
Form No 16 as notified vide Notification No. 11/2013 dated 19.02.2013 has two parts viz Part A and Part B
(Annexure). Part A contains details of
tax deduction and deposit and Part B (Annexure) contains details of income.
With a view to streamline
the TDS procedures, including proper administration of the Act, the Board had
issued Circular No. 03/2011 dated 13.05.2011 and Circular No. 01/2012 dated
09.04.2012 making it mandatory for all deductors to issue TDS certificate in
Form No. 16A after generating and downloading the same from “TDS Reconciliation
Analysis and Correction Enabling System” or, previously called TIN website. In
exercise of powers under section 119 of the Act, the Board has now decided as
following:-
1.
ISSUE
OF PART A OF FORM NO. 16 FOR DEDUCTION OF TAX AT SOURCE MADE ON OR AFTER
01.04.2012:
All
deductors (including Government deductors who deposit TDS in the Central
Government Account through book entry) shall issue the Part A of Form No. 16,
by generating and subsequently downloading through TRACES Portal, in respect of
all sums deducted on or after
the
1st day of April, 2012 under the provisions of section 192 of Chapter XVII-B. Part A of Form No 16 shall have a unique
TDS certificate number.
2.
AUTHENTICATION
OF TDS CERTIFICATEIN FORM NO. 16:
The
deductor, issuing the Part A of Form No. 16 by downloading it from the TRACES
Portal, shall, before issuing to the deductee authenticate the correctness of
contents mentioned therein and verify the same either by using manual signature
or by using digital
Signature
in accordance with sub-rule (6) of Rule 31.
In other words, Part A of Form No. 16 shall be issued by all the deductors, only by generating it through TRACES Portal
and after duly authenticating and verifying it.
‘Part B (Annexure)’ of Form No. 16
shall be prepared by the deductor manually and issued
to the deductee after due authentication
and verification along with the Part A of the Form No. 16 stated above.
Sub
rule (3) of rule 31of the Rules sets the time limit for issuance of Form 16 by the
deductor to the employee. Currently, Form 16 should be issued by 31st May of
the financial Year immediately following the financial year in which income was
paid and tax deducted.
Regards
CA. Mona Singhal
Partner
Arpit Gupta & Associates
Chartered Accountants
701, Nirmal Tower,
26, Barakhamba Road,
Connaught Place, Delhi-110001
Mobile:- +91-9873082769
Website: www.caaga.co.in